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ALASKA BAR ASSOCIATION SECTION CHAIR RESPONSIBILITIES

Revised August, 2012

Annual Meeting
Call an annual meeting of the section. This meeting is usually held in September at the section’s regular meeting location. The Bar office will mail meeting notifications to section members.

Executive Committee
Coordinate the naming of section members to serve on the Executive Committee. Request for nominations is sent out by the Bar office in the late summer of each year. You will be notified of names placed in nomination. The committee should be made up of a minimum of 5 members each of whom serves a 3-year term. Each term ends September 30th of the appropriate year. Vacancies may be filled by appointment by the Executive Committee. Attention should be given to geographic representation and diversity on the committee.

Regular Section Meetings
Convene regular section meetings (usually monthly but can be bi-monthly or quarterly) at a location that allows telephonic hookup for out of town section members (the Bar pays for long distance/conference call costs). Meetings may be held in the Bar office conference room. Please contact JoAnne Baker at 907-272-7469 or e-mail to: bakerj@alaskabar.org to schedule space. The Bar office also assists with teleconference calls for your out-of-town section members during section meetings. The Bar pays for these calls. Most section meetings are held at noon and are brown bag lunches at the Bar office; other sections hold meetings at noon in law firms’ conference rooms. The Bar office e-mails meeting reminder notifications to your section.

Annual Updates
Oversee preparation of Section Annual Updates. Updates covering recent case law and legislation in the section’s area of law are due in the Bar office anytime throughout the year.  They can be done as part of regular monthly section meetings or as a CLE.

Section News
Submit section meeting and other information for the monthly newsletter, Section News, to the Bar office by the 15th of each month. You will receive a reminder by e-mail.  Section News is e-mailed to section members with e-mail addresses; and mailed to those without e-mail. It is also posted on the Bar’s website calendar and Section listing.

CLE Programs
Coordinate with the CLE Director on all section-sponsored CLEs. Each section is required by the standing policy to sponsor one CLE every two years. Allow 4-6 months planning time. All CLE activities must be coordinated through the CLE Director who has CLE budget authority and sole authority to contract with speakers and other organizations. Sections have no authority over a CLE budget and cannot commit Bar money, staff time or other resources. It is the CLE Director’s responsibility to ensure that each CLE activity covers direct program costs and fits into the overall yearly CLE calendar. Any agreements with other organizations to represent programs jointly must receive prior approval by the CLE Director. In a case of co-sponsorships involving program funds, prior approval by the Board of Governors is required.

Annual Report
Submit section annual report to the Board of Governors. This report is due in early April for submission to the Board at their late April/early May meeting. It is emailed to all section members. Starting in 2011, Bar staff put together the report for chairs listing all section meeting topics and CLEs held by individual sections during the prior year. 

Budget
Please contact the Section Coordinator regarding section budget questions. The sections as a whole have a budget to cover photocopying and mailing of Section News, teleconference calls for section meetings, and other section-related expenses. Bar staff handle such mailings. There are not individual budgets for each section. Incidental expenses, such as monthly meeting speaker lunch costs, can be handled on a reimbursable basis. Please submit receipts to the Section Coordinator.

Membership Solicitation
Request the Bar office to send you an updated list of your executive committee and section at the beginning of each calendar year. In December of each year, the Bar automatically sends out requests for section membership renewal as part of the regular Bar dues notice. Non-Bar members may join as non-voting associate members of the section. Membership for all section members must be renewed yearly.

For assistance with Section business, call JoAnne Baker, Section Coordinator, at the Bar office (840 K Street, Suite 100, Anchorage, AK 99501). Our telephone number is 907/272-7469 (fax 907-232-2932).
E-mail Address: bakerj@alaskabar.org
Website: www.alaskabar.org

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